Fewer Megabytes, Fewer Problems: 3 Hassle-Free Ways to Compress PDF

3 Hassle-Free Ways to Compress PDF
3 Hassle-Free Ways to Compress PDF

We all know having large files can have a lot of problems, especially if you plan to keep them for a long time or send them to others for work purposes. Since PDF is a Portable Document Format, the portable aspect of the document format comes in handy most of the time because the content retains its exact appearance.

Exchanging large files can be challenging, given that free email services have attachment limitations of about 25 megabytes. Splitting PDF pages to reduce the file size and sending them wastes a lot of time. Keep in mind that time is of the essence in most industries. Thus, people invented PDF compressors to ensure that they wouldn’t experience any problems in terms of file exchanging.

However, there are many PDF compressors out there that people have no idea which tools they could trust and use anymore. Thanks to creative developers around the globe, we now have plenty of online tools and desktop software to compress PDF files. Thus, here are the three hassle-free ways to compress PDF.

Using PDF Bear

The easiest way to compress PDF is to use a reliable online tool, such as PDF Bear, because it saves you the hassle of manually tweaking the settings. The steps to compress PDF using an online tool is to select your file, upload, choose a compression option, and compress. What’s even better is you can choose a compression option as to how you would like the tool to compress your PDF document.

The compression method may vary depending on the popular online tool you deem reliable and dependant. But if you use PDF Bear, compressing your PDF files will be an easy and hassle-free task. One thing’s for sure, you’ll have your PDF file ready and compressed instantly, without losing its quality.

Using a Desktop Software

For those who want to compress their PDF files without exposing sensitive information and data, using a desktop PDF compressor is the way to go. The reason being is that you don’t have to upload your PDF documents to external servers before compressing the document.

Moreover, you can also take compression to another level by reducing the file size of the PDF as low as possible while having standard definition images. Keep in mind that compressing reduces everything, and the images are the main reason why PDF file sizes are large.


The manual way of compressing PDF is to use Adobe Acrobat or Adobe Reader. The reason it’s manual is that you control everything you put into your PDF file, which means you’ll have to do something with the font style and the image sizes.

For the font, using standard fonts such as Arial, Comic Sans, and Times New Roman helps lower the files’ size. With that in mind, opening the PDF document on any device won’t be a problem because the mentioned font styles exist on all devices.

For the images, you can downsample all of the image content by lowering their resolution. But, lowering the resolution of the pictures also reduces the quality. You can also change the images’ format to JPEg or JPEG 2000, which compresses the color of the pictures and removes a few pixel data.


Compressing PDF files to reduce the size will always affect the quality of the images and the overall appearance of the content. But, there are online tools out there that reduce the file size while maintaining high-quality images. If you want to lower the size, even more, using desktop software makes all of it possible.

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