Simply put, a Gantt chart is a chart that highlights the total project timeline in addition to the activities, project tasks, and due dates for one another. The Gantt charts are usually best for projects with many moving parts and complicated dependencies and task relationships. Below in this article, we will cover the How to create a Gantt chart?
You can also create Gantt charts for managing project timelines. You can also manage projects that have complicated timelines, various dependencies, and many moving parts. In a nutshell, the Gantt charts can assist in:
- Understanding dependencies and task relationships
- Scheduling and project planning
- Management and resource planning
- Understanding and also tracking the task completions
- Recognizing risks and risk management
It takes some time to get developed from the front! However, the Gantt charts help the project managers create a precise report on the project progress in real-time to the stakeholders and project team. Fortunately, these days you need not draw or re-draw a Gantt chart. There is several project management software that can help you to develop the chart within less time. It also enables you to export the chart and share the same with others.
Fortunately, these days, you do not have to draw and re-draw a Gantt chart. Several project management software help you create a Gantt chart in minutes and allow you to export your chart to share with others.
How to create a Gantt chart?
1. List steps, activities, and tasks
The initial step in developing a Gantt chart is to think about the tasks, steps, and activities associated with the project. You can start to make a list of all these tasks. The list need not be in chronological order. However, it might be helpful to write it all down to think about how it might fit the project.
Several project managers might find this a bit overwhelming. However, it is useful to take some time and think about the tasks involved in the project to create a solid project timeline and plan.
2. Point out the task relationships and dependencies
Based on the project type, you will have a few tasks that are dependent on the other tasks! It means that a few tasks might not finish or start till other tasks finish or start. It is necessary to recognize that such tasks are essential for assigning resources and mapping the project timeline.
3. Recognize project resources and develop a resource plan
Resource planning is yet another critical step for project planning. It is an aspect that organizations and project managers find challenging. Several project managers’ offices don’t leverage valuable resource optimization project management in a single area.
4. Develop the Gantt chart
It’s time to create the Gantt charts. This step might be different based on the project management software you choose to use. For instance, a few tools might compel you to add deadlines and tasks manually. In contrast, others might enable you to import deadlines and tasks lost from a CSV file or an excel spreadsheet. There are a few tools that will allow you to develop a Gantt chart within a few clicks.
These are a few steps using which you can create a Gantt chart and use it in your project management.