Essential Keyboard Shortcuts For Microsoft Word 2013 And Above

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Microsoft Word is one of the most frequently used programs among the Microsoft Office application suite. It is used by students, teachers and working professionals everywhere to create beautiful documents, reports, webpages etc.

However, owing to its large palette of features, navigating through the menus to look for exactly what you need might become unnerving for the newbies as well as the experienced. Besides it doesn’t hurt to have a few tricks up one’s sleeve to speed up the work.

Also Read: Keyboard Shortcuts For Windows 8

Listed below are the most essential keyboard shortcuts for Microsoft Word 2013 and above. Keep in mind there are many more shortcuts available on the Microsoft website if one is keen to learn them all.

General Shortcuts For MS Word

 

Key Combination

Effect

F1 Opens Word help dialog box
CTRL+W or CTRL+F4Close to active window or document
CTRL+NOpen NEW blank document
CTRL+O Runs the OPEN window (Windows 8 style)
CTRL+F12Runs the OPEN dialog box (old format)
CTRL+S or SHIFT+F12Opens the Save menu or Saves the changes to a previously saved document
F12Opens the SAVE AS menu
ALT+IOpens the LOOK IN List
CTRL+ZUndo an action
CTRL+YRedo the action (active only when Undo has been performed atleast once)
SHIFT+F10Opens the drop down menu for the selected item or text (same effect as Right Click)
ALT+FOpens WORD OPTIONS or INFO menu
CTRL+F1Collapses the Ribbon (menus and buttons below the Menu bar), repeat shortcut to expand the Ribbon
CTRL+P or CTRL+SHIFT+F12Opens the PRINT window
F7Runs Spelling Checker (Under Review Tab)
SHIFT+F7Runs Thesaurus (also under Review Tab)
PRINT SCREENCopy a picture of the entire screen to the Clipboard
ALT+PRINT SCREENCopy a picture of only the active window to the Clipboard.
ALT or F10 Show KeyTips (explained later)
ALT+F8Run a macro
ALT+F7Find next misspelt word or grammatical error
ALT+F10Open the Selection and Visibility task pane.
ALT+F11Display Microsoft Visual Basic code
CTRL+ALT+F1Display System Information window

Also Read: How To Convert PDF To Word Online

Text Editing Shortcuts For MS Word

 

Key CombinationEffect
F4Repeat the last action.
CTRL+SHIFT+F or CTRL+DOpen the Font dialog box to change the font.
CTRL+SHIFT+SPACEBARCreate a nonbreaking space.
CTRL+SHIFT+HYPHENCreate a nonbreaking hyphen.
CTRL+BMake letters bold.
CTRL+IMake letters italic.
CTRL+UMake letters underline
CTRL+SHIFT+<Increase the font size.
CTRL+SHIFT+>Decrease the font size.
CTRL+[Increase the font size by 1 point.
CTRL+]Decrease the font size by 1 point.
CTRL+SPACEBARRemove paragraph or character formatting.
CTRL+ALT+VPaste special
CTRL+SHIFT+VPaste formatting only
CTRL+SHIFT+GOpen the Word Count dialog box.
CTRL+KInsert a hyperlink
BACKSPACEDelete one character to the left.
CTRL+BACKSPACEDelete one word to the left.
DELETEDelete one character to the right.
CTRL+DELETEDelete one word to the right.
Press ALT+H to move to theHome tab, and then press F,O.Open the Office Clipboard
F2 (then move the cursor and press ENTER)Move text or graphics once.
SHIFT+F2 (then move the cursor and press ENTER)Copy text or graphics once.
ALT+F3When text or an object is selected, open the Create New Building Blockdialog box.
ALT+SHIFT+RCopy the header or footer used in the previous section of the document.
The character code, ALT+XInsert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down ALT and press X.
ALT+(ANSI code)Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad.
CTRL+SHIFT+CCopy formatting from text.
CTRL+SHIFT+VApply copied formatting to text.
SHIFT+F3Change the case of letters.
CTRL+SHIFT+AFormat all letters as capitals.
CTRL+SHIFT+KFormat letters as small capitals.
CTRL+SHIFT+WUnderline words but not spaces.
CTRL+SHIFT+HApply hidden text formatting.
CTRL+EQUAL SIGN (=)Apply subscript formatting (automatic spacing).
CTRL+SHIFT+PLUS SIGN (+)Apply superscript formatting (automatic spacing).
CTRL+SPACEBARRemove manual character formatting.
CTRL+ESwitch a paragraph between centered and left-aligned.
CTRL+JSwitch a paragraph between justified and left-aligned.
CTRL+RSwitch a paragraph between right-aligned and left-aligned.
CTRL+LLeft align a paragraph.
CTRL+MIndent a paragraph from the left.
CTRL+SHIFT+MRemove a paragraph indent from the left.
CTRL+TCreate a hanging indent.
CTRL+SHIFT+TReduce a hanging indent.
CTRL+QRemove paragraph formatting.
Press and release ALT, N, and then W

 

Use this to select WordArt.
ALT+SHIFT+DInsert a DATE field.
ALT+CTRL+LInsert a LISTNUM field.
ALT+SHIFT+PInsert a PAGE field.
ALT+SHIFT+TInsert a TIME field.
CTRL+F9Insert an empty field.
F9Update selected fields.
CTRL+SHIFT+F9Unlink a field.
Windows logo key+CDisplay a list of correction alternatives
Windows logo key+HTurn handwriting on or off.
CTRL+SHIFT+F5Edit a bookmark.

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Key CombinationEffect
ALT+CTRL+SSplit the document window.
ALT+SHIFT+C or ALT+CTRL+SRemove the document window split.
ALT+CTRL+PSwitch to Print Layout view.
ALT+CTRL+OSwitch to Outline view.
ALT+CTRL+NSwitch to Draft view.
ALT+CTRL+IALT+CTRL+I
ALT+SHIFT+OMark a table of contents entry.
ALT+SHIFT+IMark a table of authorities entry (citation).
ALT+SHIFT+XMark an index entry.
ALT+CTRL+FInsert a footnote.
ALT+CTRL+DInsert an endnote
CTRL+SHIFT+* (asterisk on numeric keypad does not work)Display nonprinting characters.
SHIFT+F1 (then click the text with the formatting you want to review)Review text formatting.

Navigational Shortcuts For MS Word

 

Key CombinationEffect
CTRL+FOpen the Navigation task pane (to search document).
ALT+CTRL+YRepeat find (after closing Find and Replace window)
F5 Opens Find and Replace dialog box (GO TO)
F6Go to the next pane or frame.
CTRL+HReplace text, specific formatting, and special items.
CTRL+GGo to a page, bookmark, footnote, table, comment, graphic, or other location.
ALT+CTRL+ZSwitch between the last four places that you have edited.
ALT+CTRL+HOMEOpen a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option
CTRL+PAGE UPMove to the previous browse object (set in browse options).
CTRL+PAGE DOWNMove to the next browse object (set in browse options).
SHIFT+F4Repeat a Find or Go To action.
F8Turn extend mode on.
F8 (press once to select a word, twice to select a sentence, and so on)Increase the size of a selection.
SHIFT+F8Reduce the size of a selection.
ESCTurn extend mode off.
SHIFT+RIGHT ARROWExtend a selection one character to the right.
SHIFT+LEFT ARROWExtend a selection one character to the left.
CTRL+SHIFT+RIGHT ARROWExtend a selection to the end of a word.
CTRL+SHIFT+LEFT ARROWExtend a selection to the beginning of a word.
SHIFT+ENDExtend a selection to the end of a line.
SHIFT+HOMEExtend a selection to the beginning of a line.
SHIFT+DOWN ARROWExtend a selection one line down.
SHIFT+UP ARROWExtend a selection one line up.
CTRL+SHIFT+DOWN ARROWExtend a selection to the end of a paragraph.
CTRL+SHIFT+UP ARROWExtend a selection to the beginning of a paragraph.
SHIFT+PAGE DOWNExtend a selection one screen down.
SHIFT+PAGE UPExtend a selection one screen up.
CTRL+SHIFT+HOMEExtend a selection to the beginning of a document.
CTRL+SHIFT+ENDExtend a selection to the end of a document.
ALT+CTRL+SHIFT+PAGE DOWNExtend a selection to the end of a window
CTRL+ASelect everything in the document
CTRL+HOMEMove insertion point to start of document
CTRL+ENDMove insertion point to end of document
ENDGo to end of line
HOMEGo to beginning of line
ALT+5 on the numeric keypad (with NUM LOCK off)Select an entire table

 

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